1:53 AM
Ratnarao
All assets should be managed. It does not matter if they are personal or business assets. However, it is known that personal assets are simpler than hard ones to track. This is because personal assets are usually low in numbers and can be the possession of just one owner. But, what does this have to do with the typical company? A company can have tons of employees working for them. There can be a lot of company assets.
The company bought them, but employees can use them whenever. If they are not monitored, they could be lost or stolen.
Just imagine this. If you owned one hundred computers that were used by other people, wouldn't you be interested in knowing where they were everyday? If you had 100 computers and let others used them, do you think that you would want to know where they were on a regular basis? Wouldn't you be interested in knowing when they were purchased and how much service life each of them had? Assets are much easier to track when they are your own. You most likely will only have around three or four computers tops. They are located at your home. You know that various members of your family use them on a daily basis.
But, this cannot happen with a large company. Companies have thousands of employees who need company assets in order to do their jobs efficiently. An accounting clerk cannot pay bills without the aid of a computer and printer. The same thing would apply to the customer service representative. This means that employees will use company assets in order to do their job. There are loads of company assets and loads of employee assets. Which computer goes to which employee? Computers have a lot of different software installed on them. If the company wants to keep these assets, they should be tracked. People are always stealing or losing laptops.
Management might want to chime in and state that employees are taking assets. No one is monitoring the assets or placing them in a fixed asset software package, so they could actually be just lost. This type of program will add assets to the system and track them over the service life of the asset. There are even programs that will advise when an asset should be repaired. If the company has a fleet of trucks, they could really take advantage of this. These assets will not serve a good purpose unless they are maintained and up to date. Your company has to invest in a great system so that this will not be an issue.
The company bought them, but employees can use them whenever. If they are not monitored, they could be lost or stolen.
Just imagine this. If you owned one hundred computers that were used by other people, wouldn't you be interested in knowing where they were everyday? If you had 100 computers and let others used them, do you think that you would want to know where they were on a regular basis? Wouldn't you be interested in knowing when they were purchased and how much service life each of them had? Assets are much easier to track when they are your own. You most likely will only have around three or four computers tops. They are located at your home. You know that various members of your family use them on a daily basis.
But, this cannot happen with a large company. Companies have thousands of employees who need company assets in order to do their jobs efficiently. An accounting clerk cannot pay bills without the aid of a computer and printer. The same thing would apply to the customer service representative. This means that employees will use company assets in order to do their job. There are loads of company assets and loads of employee assets. Which computer goes to which employee? Computers have a lot of different software installed on them. If the company wants to keep these assets, they should be tracked. People are always stealing or losing laptops.
Management might want to chime in and state that employees are taking assets. No one is monitoring the assets or placing them in a fixed asset software package, so they could actually be just lost. This type of program will add assets to the system and track them over the service life of the asset. There are even programs that will advise when an asset should be repaired. If the company has a fleet of trucks, they could really take advantage of this. These assets will not serve a good purpose unless they are maintained and up to date. Your company has to invest in a great system so that this will not be an issue.
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